1. Who we are
Hastings Beer and Music Festival (HBMF) is organised by Hastings Round Table. References in this policy to “we”, “us” or “our” mean the organising committee of Hastings Beer and Music Festival.
2. What this policy covers
This Privacy Policy explains how we collect, use and protect personal information relating to:
- people who visit our website,
- people who contact us with enquiries, and
- supporters, volunteers and partners we work with in connection with HBMF.
3. Information we collect
We may collect and process the following types of personal information:
- Contact details such as your name, email address and any other details you choose to provide when you contact us.
- Ticket information provided to our ticketing partners when you purchase tickets. This is usually collected by the ticketing provider, who will act as a separate data controller. We may receive limited information (for example, name, email, ticket type) so that we can administer the event.
- Technical information about your visit to our website, including IP address, device information, pages viewed and approximate location, collected via analytics tools and similar technologies.
4. How we use your information
We use personal information for the following purposes:
- to respond to enquiries and provide customer support,
- to administer the festival and communicate important information about the event,
- to monitor and improve our website and marketing activity, and
- to meet our legal and regulatory obligations.
5. Legal bases for processing
Under UK data protection law, we rely on one or more of the following legal bases:
- Legitimate interests – for example, to run and promote the festival, manage enquiries and improve our services.
- Consent – for example, where you choose to sign up to receive marketing communications from us or our partners.
- Legal obligation – where we must process data to comply with a law or regulation.
6. Cookies and analytics
Our website uses cookies and similar technologies to make the site work and to help us understand how it is used. This includes:
- Essential cookies needed for security and basic functionality.
- Analytics cookies set by tools such as Google Analytics and Microsoft Clarity, which help us understand how visitors use the site so we can improve it.
For more detail about the cookies we use, please see our Cookie Policy.
7. Sharing your information
We may share personal information with:
- trusted service providers who help us run the festival and our website (for example ticketing providers, email services and analytics providers),
- law enforcement or regulatory bodies, where this is required by law, and
- Hastings Round Table, where necessary to administer donations and charitable activities.
We do not sell your personal information.
8. International transfers
Some of our service providers may be based outside the UK or the European Economic Area. Where this is the case, we take appropriate steps to ensure that your information is protected in line with UK data protection law (for example, by relying on approved standard contractual clauses).
9. How long we keep your information
We keep personal information only for as long as we reasonably need it for the purposes set out in this policy, and to meet any legal, accounting or reporting requirements.
10. Your rights
Under UK data protection law you have rights in relation to your personal information, including:
- the right to access your personal data,
- the right to ask us to correct inaccurate data,
- the right to ask us to delete your data in certain circumstances,
- the right to object to or restrict certain types of processing, and
- the right to withdraw consent where we rely on it.
If you would like to exercise any of these rights, please contact us using the details below.
11. Contacting us
If you have any questions about this Privacy Policy or how we handle your data, please email [email protected].
12. Changes to this policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.